NEWLY ENGAGED RESOURCES
There are a multitude of online planning tools out there – but why not use those created for and maintained by a professional wedding planner? That is why we use Aisle Planner! After booking, all of our couples are set up in a completely customizable planning website. It has ALL the planning tools we need to orchestrate a flawless wedding day, while ensuring the utmost organization throughout the entire planning experience.
checklists
calendar & Timelines
guest & vendor management
budget management
design studio
notes & Lists
planning tools
Create a shot list for us to review with your photographer
timeline tips
Add buffers
Be prepared for detail shots
Factor in the sunset
Check out your reception space before guests enter
Make time for just the two of you
While the details do matter, one of the most important wedding planning tasks we will tackle is preparing you with your day-of timeline. A clear wedding timeline will eliminate confusion and scheduling conflicts, while keeping everyone on the same page. We break down every moment from start to finish. Here are some helpful tips to keep in mind when we start to plan:
Do we need Wedding Insurance?
Yes! While most venues venues require that you purchase liability insurance, even if they don't we always suggest getting it. It helps protect you if someone causes property damage to the venue or if someone gets injured at your event. A few companies we've worked with: Wedsafe and Markel Insurance
What is a first look?
A first look at a wedding is an intimate moment where the couple decides to see each other before the wedding ceremony. Most couples struggle with the decision of whether or not to have a first look. This is a personal decision that you need to make together, but we will help you weigh the pros and cons.
When should we send out invitations?
We recommend mailing invitations 10 weeks before the wedding date and setting the RSVP deadline 4 weeks before. This adds some timeline padding for those stragglers that you may have to reach out, plus giving us plenty of time to get final details to the venue and caterer.
Should I hire a band or a DJ?
Choosing between a band and a DJ is always tough because there is no real right answer. A band can add energy and create an exciting atmosphere. A DJ is able to offer a wider variety of music to a more diverse crowd. Price or small limitations may also play a role. It all depends on your taste and priorities!
Where do we even start with a budget?
Your wedding budget will likely be made up of funds from several different sources and should reflect your values and priorities. Discuss the vision of your day with your partner. Ask your planner or research realistic price expectations for your area. Focus on what matters most to you!
Do we need a wedding website?
We are huge advocates of the wedding website. They are the best way to keep guests informed of all your wedding details, like the location, travel plans, registry and dress code. We highly recommend the following three: Joy, Minted, Zola
Place card vs Escort Card?
While both designate where each guest will be seated at the reception, place cards are more specific. Escort cards direct guests to a table rather than a seat. Once guests get to their table, if there are no place cards, they're free to choose their own seats. A place card points each guest to his or her particular seat at the table.
Marriage License vs Marriage Certificate
What's the difference? A marriage license is what you will get first, and it's basically an application to be married. Once you have filled it out, had your ceremony, gotten it signed, and your officiant has turned it back into the county, then you receive a marriage certificate.
Gratuity Guide
Your wedding vendors are instrumental to the success of your wedding day, and if they exceed your expectations you’re going to want to reward them. Here is a quick guide on which vendors to tip and how much
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HAIR & MAKEUP
Your hair and makeup pros work hard to ensure that you and your crew are looking your best, so knowing how much to tip these wedding vendors is important! Hair and makeup pros should receive 15 to 20 percent of their fee.
Bartenders
Bartenders keep the drinks flowing all night long—how much do you tip these wedding vendors? Turns out each bartender should receive 10 to 20 percent of the total bar tab, if a gratuity was not included.
catering staff
If you’re wondering about tipping wedding vendors, your caterer will likely be at the top of the list—food will be a super-important part of your wedding! Usually a caterer's tip is included in their service fee, but if not, tip 15 to 20 percent of the food bill or you can break it down to the individuals like so:
If your officiant is affiliated with a house of worship, give an additional donation of $100 to $300 to his/her institution. For a civil officiant, you may tip $50 to $100.
transportation
Couples may hire a transportation company to shuttle themselves, their family members, and/or guests. Oftentimes, the gratuity is included in their fee, but if not, tipping these wedding vendors 15 to 20 percent is appropriate.
Parking attendants
When it comes to tipping the parking attendants at your venue, estimate how many cars you’re expecting (probably about half the number of guests), and tip the attendants $1 to $2 per car. Guests should not be permitted to give cash tips to parking attendants, since you’ll be covering the gratuity.
OFFICIANT
Banquet Captain/ Head Waiter: $100-300 each
Head Chef: $50-$100
Wait Staff and Kitchen Staff: $20
OTHER ATTENDANTS: Give $1 to $2 per guest for restroom and coatroom attendants. For example, if you’re hosting 100 guests, attendants should receive $100 each.
Your wedding DJ not only plays music, but often serves as the Emcee for the evening—a big role to be sure. The rule of thumb is that he or she should receive 10 to 15 percent of the total bill.
If you’ve hired live musicians to perform during your ceremony or reception, each player should be tipped $20 to $50
When considering who you tip at your wedding, you might think that your wedding planner requires gratuity. While not required, a tip is greatly appreciated. If you feel yours went above and beyond, you may tip 15 to 20 percent.
A cash tip is always appreciated by these wedding professionals, who spend hours with you on the big day. Generally between 5 and 10% of the total cost of service for the main photographer or videographer, as well as $50 to $150 for each second shooter and/or assistant.
dj/musicians
wedding
planners
photography & Videography
optional wedding day tips
Prep your tips in advance with a labeled and sealed envelope. Also, PLEASE NOTE tipping is never mandatory. There are other ways to express your appreciation. Write your vendors a 5-star review online, give them a small gift, or send them a handwritten thank-you note. We all truly appreciate all thoughtful gestures!
We will take care of distributing
We believe that every couple deserves to enjoy their wedding planning experience
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