Our team includes a final wedding venue walk through for every couple no matter the package they choose. Typically set at 30-60 days prior to the wedding date, the final venue walk through will be the last time we are onsite together before the wedding day. So why is this so important? This is the time to ask any final questions and clarify last minute details. No matter if we’ve been to the venue a hundred times, a final walk through gives everyone peace of mind and helps ensure nothing is overlooked for the big day!

The Kama Photography at The Seclusion

 

WHO ATTENDS THE FINAL WALK-THROUGH?

This can vary from wedding to wedding, but a final walk through should always include the couple, the planner, caterer and the venue coordinator.  Sometimes the florist, rental company, photographer and band/DJ will also need to attend depending on complexity and logistics of the wedding.

 

WHAT DO YOU NEED TO BRING TO THE FINAL WALK-THROUGH?

At the final walk through we bring copies of the wedding timeline for everyone attending, the order of ceremony, a complete vendor contact sheet, the floor plan(s) and a list of outstanding questions.

 

Love Charm Photo at The River View at Occoquan

 

WHAT HAPPENS IN THE WALK THROUGH?

We will physically walk through the entire contracted space with you. Pointing out how everything flows from start to finish. If the ceremony and reception are being held in two different venues we always meet at the ceremony venue first then go to the reception venue.

At the ceremony venue we are discussing:

• Parking and transportation area
• Signage
• Where the wedding party holding room is located
• Where the restrooms are located
• The floor plan – where the wedding party will stand, where family will sit at, musicians set up, etc..
• The order of ceremony we use for directing purposes
• Discuss the rain plan if the ceremony is being held outdoors
• Number of chairs, tables or any other items needed for set up
• Ceremony timeline

At the reception venue we are discussing:

• Parking and transportation area
• Signage
• Where the wedding party and vendor holding room is located
• Where the restrooms are located
• The floor plan – layout of the tables, dance floor, F&B, etc..
• Rentals to ensure the couple has everything they need
• The personal items the couple has brought that we will be responsible for setting up to make sure we know where everything goes and to ensure they haven’t forgotten anything
• The rain plan if the reception is being held outside
• Where the exit will take place at
• Cocktail hour and reception timeline

 

Courtney Collins Photography at Castle Hill Cider

 

Planning a wedding and dealing with the logistics before your big day can be a stressor. This is why having a wedding planner on your side at a final venue walk through is so important.

Email us over on All The Dainty Details if you have any other planning questions!

Find us on Instagram and check out our reel as we walk through The Mayflower Hotel.